Solution: Show only your incomplete tasks. To learn more, see Find items in Outlook by doing a basic search. If sorting items takes a long time, search might help you find the items faster. For messages, the fastest fields to sort by are Date Received and Subject. Tip: For contacts, the fastest field to sort by is Name. In the folder list, click a folder that is taking a long time to open.Ĭlick the column heading that you want to sort by. For example, it is faster to sort contacts by name than by a custom field. The time that it takes for Outlook to sort items in a folder can vary, depending on the field that you want to sort by. Logging is a diagnostic tool primarily used by support professionals to help troubleshoot Outlook issues.Ĭlear the Turn on logging for troubleshooting check box. Ĭause: Outlook might run more slowly if logging is turned on Solution: Turn off logging in Outlook. The tasks list might respond faster if completed tasks are hidden.Īt the bottom of the sidebar, click Tasks. To learn more, see Find items by doing a basic search in Outlook for Mac. If sorting items takes a long time, use search to find items faster. For Mail, the fastest fields to sort by are Date Received and Subject. Select a folder that's taking a long time to open.Ĭlick the By: list and select the column heading that you want to sort by.įor Contacts, the fastest field to sort by is Name. For example, it's faster to sort contacts by name than by a custom field. Press CONTROL, and then click the Trash folder > Empty Folder.Ĭause: Outlook can take longer to sort items in less-common fields Solution: Sort contacts and messages by a different field. Solution: Empty your Deleted Items folder.Īt the bottom of the sidebar, click Mail.
Seems like this must be a known issue and some folks might have good ideas for solutions.Note: To learn how to restore information from an archive file, see Import email messages, contacts, and other items. I suppose I could use that Calendar from the Teams app and it would be fine. Also, I'm not sure how much it would impact my workflow to not have access to the Outlook Calendar on my Mac in an App versus browser.
Or should I just use another email client and delete Outlook for Mac from my Mac? I would continue to use it on my PC as it has some nice integration features with Teams and Zoom that I wouldn't want to lose. And I don't want every attachment I've been sent by email to be deleted on the server side (not sure it would do that).
But I'm a little worried that Outlook will just download them again. Is there an easy solution that I'm missing so I can keep using Outlook for Mac? I can access the attachments folder and I could delete the largest 100 attachments and I guess that would take a large bit out of this (but at 20MB an attachment, this would be 2gb, so I guess I'd have to do 1,000 attachment deletions, and then do this process every month or two). Note this file is just my work email and is about two years work emails, so it seems to be growing at about 5gb a month. That is really the source of my local storage issues on my Mac (which only has 256gb of internal storage) as I've got cloud based storage solutions and external storage solutions for other things. I'm savvy enough to be able to find my Outlook folder on my Mac (yes it is hidden by default in the Finder) and can see the file sitting there holding about 115gb of data. You end up sifting through a lot of stuff outdated stuff. It is alway hard to Google stuff about Microsoft products for a Mac user because there is always a ton of stuff about older versions of these programs. I've googled this and seen articles confirming that the app is a "locally cached email client". It seems that Outlook for Mac downloads all emails and attachments locally.
Perhaps there is an Outlook pro and Mac user who can confirm something for me.